Privacy Policy

Last Updated: September 4, 2026

The Tamil Nadu Public Health and Research Foundation (TNPHRF) respects your privacy and is committed to protecting the personal information you provide while using our website, programmes, internship services, and online resources.

This Privacy Policy explains what information we may collect, how we use it, and the choices available to you.

1. Information We Collect

Depending on how you interact with our website, we may collect information such as:

  • Full name

  • Email address

  • Mobile or WhatsApp number

  • Educational institution and course details

  • Information submitted through internship or programme applications

  • Information submitted through contact forms

  • Payment or transaction details where applicable

  • Documents or files voluntarily uploaded for programme or internship purposes

  • Website usage and technical information, such as browser type, device information, and IP address

We request only information that is reasonably necessary for the relevant service or programme.

2. How We Use Your Information

TNPHRF may use the information collected to:

  • Process internship and programme applications

  • Communicate with applicants, students, volunteers, and participants

  • Provide certificates and programme-related services

  • Respond to enquiries and requests

  • Conduct programme administration and maintain records

  • Improve our website, educational programmes, and services

  • Conduct internal programme evaluation and reporting

  • Send relevant updates about TNPHRF activities, programmes, and opportunities where appropriate

  • Comply with applicable legal and regulatory requirements

3. Internship and Student Information

Information submitted through TNPHRF internship applications may be used for:

  • Verifying eligibility

  • Communicating internship instructions

  • Maintaining attendance and participation records

  • Assessing internship completion

  • Preparing and issuing certificates

  • Maintaining institutional records

Students should not submit unnecessary sensitive personal information through the website.

4. Health and Research Information

Some TNPHRF activities may involve public health surveys, research, awareness programmes, or community-based activities.

Where personal or health-related information is collected for such activities, TNPHRF will seek to follow appropriate ethical, privacy, consent, and data-protection practices applicable to the activity.

Whenever reasonably possible, research and programme data will be collected and analysed in a manner that minimizes the identification of individual participants.

5. Children’s Information

TNPHRF may conduct health education and awareness activities involving school children.

We do not intentionally collect unnecessary personally identifiable information about children through the website.

Where information relating to children is required for a specific programme or research activity, appropriate permissions, consent, and ethical procedures will be followed as applicable.

6. Payment Information

Where TNPHRF charges fees for internships, courses, training programmes, or other services, payments may be processed through third-party payment providers.

TNPHRF does not intend to store complete credit/debit card numbers, PINs, passwords, or other payment credentials on its website.

Users should review the privacy policies of the respective payment provider before completing a transaction.

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to:

  • Improve website functionality

  • Understand how visitors use our website

  • Remember certain preferences

  • Monitor website performance

  • Improve user experience

You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect some website features.

8. Third-Party Services

Our website may use third-party services such as:

  • Google Forms

  • Google Analytics or similar analytics services

  • Payment gateways

  • Email and communication services

  • Video-conferencing or online learning platforms

  • Website hosting and security services

These services may process information according to their own privacy policies. TNPHRF encourages users to review the privacy policies of third-party services when using their platforms.

9. Information Sharing

TNPHRF does not sell or rent your personal information to third parties.

Information may be shared when reasonably necessary:

  • To provide a requested service or programme

  • With authorized service providers supporting our operations

  • For programme administration

  • When required by law or a lawful government authority

  • To protect the rights, safety, and security of TNPHRF, participants, or others

10. Data Security

TNPHRF takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

However, no method of transmitting or storing information online can be guaranteed to be completely secure.

11. Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including programme administration, certificates, research records, legal obligations, and organizational requirements.

When information is no longer required, reasonable steps may be taken to securely delete or anonymize it.

12. Your Rights and Choices

Subject to applicable law, you may request:

  • Access to personal information held about you

  • Correction of inaccurate information

  • Deletion of information where appropriate

  • Withdrawal of consent where processing is based on consent

  • Information about how your personal information is being used

Certain information may need to be retained where required for legal, administrative, research, or record-keeping purposes.

13. External Links

Our website may contain links to external websites, organizations, educational resources, or third-party services.

TNPHRF is not responsible for the privacy practices, content, or security of external websites. Users should review the privacy policies of those websites before providing personal information.

14. Changes to This Privacy Policy

TNPHRF may update this Privacy Policy from time to time to reflect changes in our activities, website features, technology, or applicable requirements.

The updated version will be published on this page with the revised “Last Updated” date.

By using the TNPHRF website, you acknowledge that you have read and understood this Privacy Policy.